Room-by-room records at move-in and move-out

Photograph and note every room at move-in. When they leave, AI compares the move-in and move-out notes and flags what changed for you to review.

Start free $5/unit · $25 minimum · 14-day free trial
Rentra move-out review: the AI compares move-in and move-out notes, flags a countertop burn mark and a carpet stain, and recommends withholding $450.

What it does

Room-by-room documentation

Photos and notes for every room, covering walls, floors, fixtures, and appliances, timestamped and stored.

AI change flags

Write move-out notes room by room. AI compares them to the move-in notes and flags what changed for you to review. Photos stay stored by room as evidence.

Deposit recommendations

For each change AI flags, Rentra suggests a deduction amount. You approve, edit, or drop each one, so you have an itemized starting point you can hand to a tenant or a small-claims judge.

The four steps

  1. 1

    Move-in inspection

    Your tenant fills out the move-in report: photos and notes on existing conditions for every room.

  2. 2

    Move-out inspection

    The same room-by-room process, with photos of the current condition.

  3. 3

    AI note comparison

    AI compares move-in and move-out notes and flags changes for you to review.

  4. 4

    Deposit reconciliation

    Review the suggested deductions, approve the ones that hold up, and email the report to your tenant.

All included in the per-unit price

Photo documentation

Add several photos for each room.

Room-by-room notes

Note conditions, existing damage, and appliance serial numbers.

AI change flags

Compares move-in and move-out notes and flags changes for you to review.

Suggested deductions

A suggested amount for each flagged change, a starting point you can verify with vendors.

Tenant-ready reports

Email the inspection summary directly to your tenant in one click.

Deposit audit trail

Each flag, photo, and estimate is timestamped from move-in to the deposit return.

Other features

Tenant Portal

Each tenant gets a login to pay rent, submit maintenance requests, and open their documents, which means fewer texts and calls to you.

Tax Reports & 1099 Prep

Income and expenses categorized for IRS Schedule E. Vendors over the IRS 1099 threshold flagged. When your accountant asks for numbers, export everything in one click.

Maintenance Management

A tenant texts about a leaky faucet. AI categorizes it and texts your plumber, who replies with a quote. Once you approve the quote, Rentra coordinates the visit with your tenant.

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Comparison

Rentra vs Buildium

Buildium's plans start at $65 to $420 a month and are designed for management companies with staff and owner clients. Rentra is $5 a unit for landlords who manage their own rentals.

Comparison

Rentra vs TurboTenant

TurboTenant's free plan covers listings, screening, and rent collection. The differences with Rentra are in the work after move-in: tenant texts, repairs, and bookkeeping.

Comparison

Rentra vs Hemlane

Hemlane sells software plus paid services, such as repair coordination at $20 a unit. Rentra is software only. Its AI handles the coordination, and you approve each repair before it's booked.

Try Rentra on your own rentals

Upload a signed lease and Rentra sets up the tenant, the rent and the lease dates. Free for 14 days, then $5 a unit a month.